Are you looking to sell your house, condo or land? In keeping with the new Immo Tools(Apartment Sale Checklist, Condo Sale Checklist and Land Sale Checklist) in our Real Estate App, I wanted to answer the question tonight: What documents do you need when selling and where do you get them?
The most important documents in the sale of real estate
To ensure a smooth and successful sales process, it’s important to carefully gather all relevant documents and sales materials. By providing the necessary information in advance, potential buyers and their agents can more easily gain insight into the property and make informed decisions. Below is a compilation of important documents that will help you complete your sale more quickly and successfully.
First, for you the most important documents in the sale of real estate compiled in an overview.
Tip! At the end you will find my document checklists for house, apartment & property. Here you can quickly see which documents you need and when.
What is it? The land use plan is an urban planning instrument that shows the intended use of land in a municipality. It determines which areas are intended for residential areas, commercial areas, green spaces, traffic routes, etc. and serves as the basis for further development planning.
Where to get it? The land use plan is kept at the relevant city or municipal administration. One can inspect it there or get copies of it.
Development plan
What is it? The zoning plan is a legal plan that contains regulations on the way in which land can be developed. It specifies exactly which buildings may be erected on a plot of land, how high they may be, what distances must be observed and what uses are permitted. The development plan is binding and must be observed in building projects.
Where to get it? The zoning plan is drawn up and maintained by the relevant city or municipality administration. You can see it there or get a copy.
Real estate map / cadastral map
What is it? The real estate map or cadastral map is a topographic map on which the boundaries of properties, their areas and, if necessary, other information are recorded. It provides a detailed overview of the geographic location and extent of land and is important for questions of land ownership, land use and surveying.
Where do you get it? The real estate map or cadastral map is kept at the cadastral offices or surveying offices. You can inspect it there or get copies of it.
Current extract from the land register
What is it? The current extract from the land register is a document that contains information about ownership, encumbrances and rights to a property. It provides information about the current owner, any land charges, mortgages, easements or other restrictions encumbering the property. The land register extract serves as proof of ownership and possible rights of third parties.
Where to get it? The current land register extract can be requested at the local land registry or notary’s office. There the corresponding entries in the land register are kept and one receives a certified copy of the extract.
Contaminated sites / list of contaminated sites
What is it? Contaminated sites are soil or water contaminations that have arisen from previous use and pose a potential threat to the environment. The
Contaminated site register is an official list in which such contaminated sites are recorded. It provides information about known locations of contaminated sites and serves as a basis for remediation measures and environmental protection.
Where to get it? The register of contaminated sites is maintained by the environmental authorities. You can get information there about known contaminated sites or view the directory.
Building encumbrances
What is it? Construction encumbrances are obligations under public law that rest on a property and prescribe certain construction measures or restrictions on use. They can, for example, relate to the maintenance of boundary distances, the design of access roads or the connection to utility lines. Construction encumbrances are binding and must be observed in construction projects.
Where can you get it? The responsible building authority or municipal administration can provide information about existing building encumbrances. The relevant entries are kept there and you can inspect them or obtain copies.
Index
What is it? The proof of development documents that a property is properly connected to the public utility network (e.g. water, electricity, roads). It contains information on whether and how the property has been developed with the necessary infrastructure and whether all specifications and requirements have been met.
Where do you get it? The proof of development is usually provided by the developer. They can provide information about the development situation of the property and issue the certificate accordingly.
Real estate liens to be discharged
What is it? Real estate liens are encumbrances on real property, for example in the form of mortgages or land charges. They serve as security for loans or other claims and are entered in the land register. Encumbrances on real property can restrict ownership and the freedom to dispose of the property.
Where to get it? Information on mortgages to be paid can be found in the land register or at the relevant land registry office. The relevant entries are kept there and you can obtain information or a certified copy.
These were the most important documents.
Free and online, my checklist for your real estate sale. You need these documents! Just one of our real estate tools.
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