Selling a condominium Community of owners: administrator, handover & Co.

If you want to sell a condominium and are part of a community of owners (WEG), there are some important points that you should consider. For a quick overview, I have compiled a checklist for you, from the community rules to the administrator contact and the housing benefit statement.

Checklist: What you need to consider in a WEG

Can I sell my condominium to whoever I want? In principle, you can sell your condominium, but there may be certain restrictions within a WEG. The community rules or declaration of division may have requirements for the buyer in order to protect the community’s interests.

10 simple things you should consider when selling.

Steps and aspects What to consider
Inform the community of owners Notify the community of your intention to sell.
Check community rules Check the rules and procedures of the community of owners.
Contact the administrator Inform the administrator of the planned sale.
Please note sales restrictions Pay attention to any restrictions or permits for the sale.
Preparing the documents Compile all the necessary documents and papers.
Inform potential buyers Let interested parties know that the apartment is part of a community.
Clarify the housing benefit statement Negotiate the settlement of housing benefit costs with the buyer.
Secure the transfer of ownership Ensure that the transfer of ownership is properly documented.
Inform the administrator about changes of ownership Inform the administrator of the change of ownership.
Communication and collaboration Work openly with the community, the manager and the buyer.

Inform the community of owners

Before you start the actual sales process, you should inform the other members of the condominium association of your intention to sell your apartment. In many cases, condominium associations have certain established procedures and rules that must be followed when selling condominiums. This procedure serves to ensure transparency, compliance with community regulations and the maintenance of a smooth process.

Provisions of the community of owners

Depending on the rules of the condominium association, it may be necessary to submit certain documents or information to announce and facilitate the sale. These documents could include details of the apartment, the planned time of sale and other relevant information. The purpose of this measure is to ensure that the community is aware of the sale and can act in a timely manner if necessary.

Check the community rules

The community rules of a community of owners set out specific regulations and guidelines that the owners must comply with.

Before you sell your condo, it’s important to review these rules carefully to make sure you’re meeting all the necessary steps and requirements. For example, some communities may stipulate that the sale must be announced in advance or that certain documents must be submitted. There may also be rules about viewings or access to the property. By understanding and following the community rules, you will ensure a smooth sales process and avoid potential conflicts.

Inform the administrator

The administrator of a community of owners is a central point of contact for questions and matters relating to the property. If you are planning to sell your condominium, you should inform the administrator as early as possible.

This can take the form of a written communication or a personal meeting.

The administrator can help you to handle the sales process correctly, as they are often aware of the exact procedures and requirements. They can provide you with information on required documentation, put you in touch with other owners and offer general support. Close communication with the administrator will help to avoid confusion and ensure a smooth sale.

Why does property management have to agree to the sale of an apartment?

The property management often has to agree to the sale of an apartment, as condominiums are part of a community of owners (WEG). This community has common interests, regulations and responsibilities. Consent serves to ensure that the sales process complies with the community rules and interests.

Check any sales restrictions

Some condominium associations may have clauses that restrict sales to certain people or under certain conditions. Make sure you are aware of any such restrictions before you start the sales process.

Documents and records

Prepare all the necessary documents and paperwork required for the sale of your home and the transfer of ownership. This could include:

  1. Declaration of division
  2. Distribution plan
  3. Minutes of the owners’ meetings
  4. Business plans
  5. Etc.

Inform potential buyers

Make sure that potential buyers are informed of the fact that the apartment is part of a community of owners. Also provide them with all relevant information about the:

  1. Community rules
  2. Fees
  3. Maintenance fund
  4. Etc.

Negotiate the housing benefit settlement

When you sell your condominium, one of the important financial aspects is the regulation of housing benefit costs. The housing allowance is the amount that owners in a community of owners regularly pay to cover common expenses such as maintenance, insurance and administration costs.

When selling a condominium, you must discuss with the potential buyer how the settlement of housing benefit costs will be handled.

The following steps are relevant here:

Housing benefit reserve and settlement period

Make sure that the buyer understands that there is usually a housing benefit deposit, which in most cases is settled between the buyer and seller on transfer of ownership. Clarify the settlement period to ensure that both parties know which housing benefit payments are included in the negotiations.

Pro rata payment

As a rule, the buyer assumes the pro rata housing benefit costs from the date of transfer of ownership. This means that the buyer is responsible for the housing benefit payments due from this date.

Calculation of costs

The costs for the housing allowance are normally based on the monthly amount that you last paid as the seller. This amount is calculated pro rata for the remaining days in the settlement period.

Transfer of ownership

Make sure that the transfer of ownership is properly documented. This is usually done by a notary. Make sure that all relevant documents are signed and transferred.

Inform the administrator about the change of ownership

After the sale, you must inform the administrator of the change of ownership so that all relevant documents and information can be updated.

Congratulations, your condominium has been successfully sold!

Communication and collaboration

Open communication with the community of owners, the property manager and the buyer is crucial to ensure a smooth sales process. Cooperation and compliance with the rules help to ensure that the sale is successful.

Selling from a community of owners: how it works

Make sure that the sale of your condominium in a community of owners goes smoothly: Inform the community at an early stage, check the rules, contact the administrator and observe any sales restrictions.

Prepare all documents, inform potential buyers about the community membership, negotiate the housing benefit statement and secure the transfer of ownership. Inform the property manager about the change of ownership and maintain open communication and cooperation. These steps will ensure a successful sale that complies with the rules and runs smoothly.

Contact us: Questions about the sale

Do you have any questions about the sale? Write to me or simply give me a call: